Experiences

Why Experience Providers Should Be Using QZee to Manage Bookings and Deliver Memorable, Stress-Free Events

Offering experiences—whether it’s outdoor adventures, creative workshops, wellness retreats, cultural tours or one-of-a-kind days out—is all about delivering something special. But behind every smooth, unforgettable experience is a long list of logistics: taking bookings, collecting payments, managing availability, communicating with attendees, and keeping everything on track.

QZee is a booking and business management platform designed for exactly this kind of work. It gives experience providers the tools to organise their schedule, manage attendees, collect payments, and deliver a polished, professional experience—without needing multiple systems or a dedicated admin team.

Let customers book directly, at their convenience

QZee lets you take bookings online, with no back-and-forth messages or confusing processes. Whether you’re offering single-day activities, multi-day retreats, recurring tours or seasonal events, you can list your experiences with all the key details—location, times, pricing, availability and what’s included.

Clients can browse, book, and pay instantly through your personalised booking page. Once they’ve booked, they’ll automatically receive an email confirmation, followed by a reminder before the date. This keeps communication clear and reduces no-shows or last-minute confusion. If someone is keen to attend but can’t make the available dates, they can request an alternative, giving you insight into demand and the chance to offer additional sessions.

Present your brand and experience professionally

Your QZee page is fully customisable with your own branding, colours and imagery—so it feels like an extension of your business, not a generic booking form. It acts as your digital storefront, showcasing your experience in a way that builds confidence and makes booking feel easy and inviting.

You can include photos, FAQs, service descriptions, what to bring, how to prepare, and anything else your guests need to know—giving them clarity from the first click. The link is easy to share via your website, social media, email or even printed material, giving you a single point of contact that’s always up to date.

Keep your attendees organised and your records in one place

Every person who books is added to your QZee dashboard automatically. Over time, this builds a clean, detailed client database, complete with booking history, payment records, notes and contact details. Whether you’re running one-off events or repeat experiences, QZee gives you visibility into who’s coming, who’s been before, and who might be interested in future events.

You can manage group sizes, take special notes (dietary needs, preferences, accessibility requirements), and personalise the experience by knowing your attendees better.

Flexible payments with full control

QZee allows you to set up your payment structure however you like. You can take full payment upfront, require deposits, or allow for part-payment if your experiences carry a higher price point. Every payment is tracked and tied to the correct booking, and your guests receive automated receipts and invoices.

If someone needs to cancel and you want to offer a full or partial refund, you can manage that within a few clicks—no need for external systems. And if you’re using accounting software like Xero, QuickBooks, Rillet, Synder or NetSuite, QZee can integrate directly to keep your books in order.

Manage your time and availability with precision

Experience-based businesses often need more than a basic calendar. QZee gives you a smart slot system that helps avoid gaps between events, double-bookings, or unused capacity. Whether you're running back-to-back bookings, allocating team members, or planning around limited seasonal dates, QZee allows you to set up your schedule with clarity.

It’s also ideal for managing mixed offerings—if you’re running one-to-one sessions alongside larger group events, everything is handled in one place, making it easy to track and adapt your schedule.

Sync your bookings to your personal calendar

QZee lets you sync all of your bookings to your preferred calendar—Apple Calendar, Outlook or others—so you always know what’s coming up. For those using Google Calendar, QZee offers live integration, which means bookings and changes update in real time.

This helps you keep your personal and business life balanced, particularly if you’re working across multiple venues, dates, or even travelling between locations.

Promote new experiences and keep customers coming back

Experiences often thrive on word-of-mouth and repeat visits. With QZee’s email campaign tools, you can send targeted messages to your existing audience. Announce new experiences, share seasonal events, offer loyalty discounts or invite previous guests to bring a friend. You can segment your contacts by interest or history and keep your communications relevant and personal.

There’s no need to pay for a separate email marketing tool—QZee has everything built in to help you fill your calendar and grow your community.

Built for experience providers who want simplicity without compromise

Delivering great experiences takes planning, presence, and attention to detail. QZee supports all of that behind the scenes—giving you the tools to manage your bookings, keep track of your clients, streamline your payments, and market your services, all from one platform.

Whether you’re offering one-of-a-kind creative events, immersive local tours, fitness or wellness retreats, or unforgettable outdoor adventures, QZee helps you stay organised, look professional, and create a smooth journey for every guest—before, during and after the experience itself.