Tutors

Why Every Tutor Should Be Using QZee to Run Their Business

If you're a tutor, you already know that your time is your most valuable asset. Whether you're teaching languages, maths, music or science, you're not just delivering knowledge—you're managing a small business. Bookings, cancellations, payments, communication, admin… it can be overwhelming. That’s where QZee comes in.

QZee is a modern booking and business management platform built specifically for service-based professionals, and it’s perfectly suited for tutors who want to spend less time organising and more time teaching. It brings everything together into one system, saving you time, reducing friction for your students, and giving your business the structure it needs to grow.

Streamline your scheduling and reduce no-shows

QZee takes the hassle out of appointment scheduling. Instead of manually handling bookings through messages or email, your students can view your live availability and book directly through your branded QZee page. You can set up as many services as you need—whether that’s 30-minute revision sessions, 1-hour lessons, or group classes—and QZee will handle the rest.

Once a session is booked, students receive automatic email confirmations and reminders, dramatically reducing the likelihood of no-shows. If your schedule doesn't align with theirs, they can request alternative times, giving you the opportunity to rearrange without losing the booking altogether.

Offer a professional, branded experience

One of the challenges many tutors face is maintaining a polished and consistent online presence. With QZee, you get your own branded booking page—complete with your imagery, brand colours, service descriptions and availability. It’s not just a booking tool, it’s a professional online home for your business that’s simple to share and easy for your clients to use.

Manage your student base with ease

Keeping track of who’s booked, who’s paid, and who’s due for a follow-up is no small task. QZee helps you build and manage your client base automatically. Every student who books is saved to your dashboard, along with their full booking history and contact details. You can view past appointments, monitor outstanding payments, and rebook regulars—all without needing spreadsheets or extra software.

Flexible payments and financial control

As a tutor, your payment structure might vary from student to student. QZee gives you full control over how you take payments. You can set fixed prices, take deposits or pre-payments, and offer partial payment options if needed. Refunds, invoicing, and receipts are all built in, so you're not wasting time jumping between platforms.

And when it comes to accounting, QZee integrates with major tools like Xero, QuickBooks, NetSuite, Synder and more. Your booking and payment data flows straight into your accounting software, helping you stay compliant and reducing admin work.

Custom email campaigns to grow your student base

Need to fill last-minute slots, promote a holiday revision course or re-engage past students? With QZee, you can send targeted, custom email campaigns to relevant recipients—based on booking history, location, or service type. It’s a simple, effective way to stay top-of-mind and keep your diary full.

Group and individual sessions in one simple setup

Many tutors offer both 1-to-1 lessons and group classes. QZee’s unique slot system allows you to run both from the same calendar, without needing separate setups or workarounds. You can track arrivals, monitor who’s paid, flag late students and avoid dead time in your schedule—all from one clean interface.

Stay organised across platforms

QZee doesn’t just manage your bookings—it fits into your existing routine. You can sync your QZee appointments to any calendar, including Apple Calendar or Outlook, making it easy to see your full week at a glance. And if you use Google Calendar, QZee offers full integration with live updates as bookings come in, change or get cancelled.

Designed for tutors who are ready to grow

Tutoring isn’t just about the hour you spend teaching—it’s everything around it. Communication, admin, payments, cancellations, no-shows, scheduling—it all adds up. QZee exists to remove the friction from running a tutoring business, and to help you look professional while doing it.

Whether you're just starting out or managing a full client list, QZee scales with you. You can run your business more efficiently, deliver a better experience to your students, and focus more of your time on what you do best—teaching.