Workshops

Why Workshop Organisers Should Be Using QZee to Manage Bookings and Deliver a Seamless Experience

Running a workshop—whether it’s a one-off event or part of a recurring series—involves much more than simply showing up and delivering your expertise. From promoting the session and taking bookings, to managing attendees, collecting payments, sending confirmations and dealing with last-minute changes, the admin side can quickly become overwhelming. QZee was designed to help you manage all of it, without the stress.

QZee is a flexible, intuitive booking and business management platform built for service professionals. Whether you run creative workshops, business masterclasses, educational sessions or skill-based events, QZee gives you the tools to organise your bookings, handle payments, communicate with attendees, and deliver a smooth, professional experience from start to finish.

Make it easy for attendees to book and stay informed

With QZee, you can list your workshop sessions online, giving attendees a clear overview of the topic, date, time, location, cost and number of available spots. Whether you're hosting a single in-person event or offering a series of online sessions, you can manage it all from one place.

Once someone books, QZee sends out an automatic confirmation email with all the details. As the event approaches, reminders are sent to reduce no-shows and keep everyone on the same page. If your listed times don’t suit a potential attendee, they can request an alternative or register interest for future dates—giving you valuable insight into demand.

Create a professional, branded booking experience

Your QZee booking page reflects your brand. You can customise it with your own colours, images, tone of voice and information about your workshop. Clients see a professional, well-organised booking flow that builds trust and sets expectations from the moment they land on the page.

Whether you’re promoting your workshop on Instagram, LinkedIn, your website, or via email, your QZee link serves as a central hub where people can book, pay, and find out everything they need—all without needing to message or call you directly.

Track attendance and build lasting client relationships

Every attendee is automatically added to your QZee dashboard with their booking history and contact information. If your workshop includes multiple sessions, QZee helps you keep track of who’s attended, who missed a session, and who might need a follow-up.

You can also take notes, track preferences or learning outcomes, and refer back to them if a client books again in the future. This makes it easy to build longer-term relationships with attendees and keep your sessions feeling personal—even if you're working with large groups.

Take deposits and payments on your terms

QZee gives you full control over your payment structure. You can take full payment upfront, request a deposit, or allow for part-payments, depending on your pricing model. Clients are prompted to pay at the point of booking, and they’ll automatically receive an invoice or receipt.

Refunds—whether full or partial—can be handled directly through your dashboard, and every payment is linked to a specific booking, making your financial records simple and transparent.

For those managing their finances through accounting software, QZee integrates with Xero, QuickBooks, NetSuite, Synder and Rillet, helping you stay organised and compliant without extra effort.

Manage your schedule and avoid overbooking

Whether you’re running multiple workshops a week or hosting one major event per month, QZee helps you manage your calendar efficiently. You can set capacity limits for each session, assign resources or team members where needed, and avoid double-booking yourself with smart availability tools.

QZee also allows you to run multiple types of sessions from one place—whether you’re offering private prep sessions, smaller group work, or additional 1-to-1 support before or after your main event.

Sync with your calendar and stay on track

You can connect QZee with your preferred calendar system—Apple Calendar, Outlook or others—and if you use Google Calendar, enjoy full real-time integration. This means bookings made through QZee will automatically appear in your calendar, helping you manage your time across platforms without manual updates.

This is especially helpful if you’re balancing workshops with client work, travel, or personal commitments.

Promote new sessions and stay top of mind with email campaigns

When you’re ready to promote your next workshop, QZee makes it easy to reach your audience. You can send targeted email campaigns to past attendees, interested contacts or clients who’ve attended similar sessions before.

Whether you’re announcing new dates, offering early bird pricing, or looking to fill last-minute spaces, you can reach the right people quickly—all from within the platform. There’s no need for a separate email tool or mailing list, and everything is designed to be simple and efficient.

Built for workshop leaders who want more control and less admin

Delivering a great workshop experience doesn’t start on the day of the event—it starts with clear, consistent communication, smooth booking, and professional organisation. QZee helps you manage the full lifecycle of your workshop, from initial promotion and sign-ups through to payment, reminders, delivery and follow-up.

Whether you're a seasoned educator, creative freelancer, corporate trainer or small business owner, QZee gives you the confidence and structure to run your workshops professionally, reduce friction for your attendees, and grow your business with ease.